Adding Captions/Subtitles to Recordings

Overview

Captions and subtitles provide verbal material in a written format to students, faculty, and staff. They are often displayed within a video file and are synchronized with the audio. To generate closed captions, a .vtt text file must be created and combined with the video file. 

Generating Closed Captions

1. Record the lecture using PowerPoint
2. Export the PowerPoint to a Video
   1. Select Record 
   2. Export to Video
   3. Save the Video to OneDrive
3. In OneDrive, open the video file. It should open in Microsoft Stream
4. Select Video Settings on the right-hand side
5. Expand Transcript and captions
6. Click Generate
7. Review the transcript for spelling or grammar mistakes
   1. Select the three dots and click Download as .vtt. 
   2. A Word document of the transcript can also be downloaded and added to a Canvas page. 
8. If edits are made, select the three dots and click Replace
9. Upload the edited .vtt file and click Done

The video will now have Closed Captions. 

Canvas

There are a few ways to add a subtitled video to a Canvas course:

1. Link
   • Professors can add a link directly to the Stream video
     1. Open the video in Stream
     2. Select the Share button in the upper right-hand corner
     3. Click Copy Link
     4. Open Settings
     5. Select People in Southeast Missouri State University
     6. Click Apply
     7. Paste the link in your Canvas course
2. Upload
   • Professors can add the subtitled video to their Canvas Studio. This method does not involve the .vtt text file. 
     1. Open the video in Stream
     2. Click the Download button in the top tray
     3. Open the Canvas Studio
     4. Click the Create button in the top right-hand corner. 
     5. Select Add Media
     6. Select Browse Files and click the downloaded Stream video
     7. Open the video and select the Captions tab
     8. Click Request and select the appropriate language
     9. You will receive an email with a link to your video
     10. Return to Canvas Studio and under the Captions tab, select the three dots next to the captions
     11. Click Review and Publish
     12. After reviewing the transcript, click Publish