SmartEvals Information

Tags SmartEval

SmartEvals is the Faculty Senate approved course evaluation tool used at Southeast.  Note that every class is to have a student evaluation of the class every semester, either by a departmental survey or the broader Faculty Senate approved tool. 
Some caveats regarding this process are as follows:

  • Editing periods for the faculty are offered prior to each scheduled student evaluation period to ensure the evaluations are properly prepared for use by the Promotion and Tenure committees, departments, and faculty uses of the data. 
    • Faculty edit requests: please fill out a ticket on Choose Canvas/LMS>SmartEvals
      • These requests can be myriad and not limited to merging sections, classes, undergraduate and graduate cross-sections, etc.
      • Please list the CRNs and preferred merge name.
      • Please adhere to departmental merging practices for courses when filling out a ticket
    • Department Chairs: add/change additional departmental questions or question banks
    • Department Chairs: request departmental evaluations for programs or departments (first come, first serve until we are out of templates on SmartEvals)
    • Special requests 
      • Opt-out (fall and summer only)
        • Spring term (Wintersession, full term, first eight week, second eight week, and full year) classes are required to be on the campus tool.
      • Teaching assistant sections, labs, and/or recitations handled separately
      • Duplicates for different professors depending on how the instructors of record want the evaluations to be processed
      • Team-taught duplications or splitting of the evaluations.
  • Faculty and Departmental Chairs have access to results two days after grades are reported (usually the Wednesday after the grade reporting due date).
  • Students will automatically be emailed when evaluations are open.
2022 Faculty Special Requests Student Access
2nd 8 Weeks, 16 Weeks, and Full-Year Spring April 11th to April 27th April 29th to May 8th ‚Äč
1st Four Weeks - Summer May 23rd to June 1st June 2nd to June 8th
1st Six Weeks - Summer May 31st to June 14th June 16th to June 22nd
2nd Four Weeks - Summer June 20th to June 30th July 1st to July 7th
2nd 6 Week and 3rd Four Week - Summer July 5th to July 25th  July 26th to August 2nd
Twelve Week and Eight Week (aka "Full Term") - Summer July 5th to July 25th  July 26th to August 3rd
2023 Faculty Special Requests Student Access
1st 8 weeks - Fall Sept 19th to October 3rd October 4th to October 11th
2nd 8 weeks and Full Term - Fall Nov 14th - December 2nd December 4th to December 11th
12th weeks and 8 week (aka "Full Term") - Summer TBA TBA
2nd 6 weeks and 3rd 4 weeks - Summer TBA TBA
2nd 4 weeks - Summer TBA TBA
1st 6 weeks - Summer TBA TBA

1st 4 weeks - Summer

1st 8 weeks - Spring TBA TBA
2nd 8 weeks & Spring semester TBA TBA



Article ID: 5025
Tue 4/12/22 9:20 AM
Wed 11/23/22 10:28 AM