From your Dashboard, pick the class.
Then, go to the course settings.
We are looking for the “sections” tab, now.
And, we are going to add a new section for the incomplete student (plus you). Note: this is a section in Canvas, not banner, but we should name it in a way that makes it easy to spot.
So, instead of “Fall 2022 UI999-01 A Really Advanced Class 10001” you should consider “Incompletes Fall 2022 UI999-01.” Please make sure you put “incompletes” first, as it helps in later steps.
After typing in the name (orange arrow), click on the “+Section” button (red arrow).
At this point, you should have both sections (the original Banner-created section and the newly named section for incompletes) there.
Click on the hyperlinked section name (red arrow) for the incompletes. Note: there are no users enrolled in it: we are going to change that as well as put in the new start and end-times for the incomplete students.
Once you have clicked on the section, a new page appears. Click on “Edit Section”
There are now several things you need to change on this screen.
First (red arrow) put in the date the class began (or when you are willing to allow the student into the class to begin their incomplete service). Personally, I recommend when the class began, but some instructors may prefer to open the section on a mutually agreed upon time that was established with the student (something like “Jan 1st, after the holidays” so the student understands the instructor is not available until that time).
Second (the orange arrow), put in when the incomplete must be finished.
NOTE: you do have to report a grade-change to the Registrar BEFORE the following semester is concluded, or the grade changes (automatically) to an “F.” Make sure your end-date here gives you the time to review the incomplete and submit the grade-change card when you set this/tell the student when their entire course date content is due.
For Fall classes, the date wherein the grade automatically changes is the following Spring. For Spring, it is the following Fall semester. For Summer classes, it is ALSO the following Fall semester (as of Spring 2022).
Optional: note the green arrow there. If you click this checkbox, then the student cannot change submitted materials outside this date range.
Once these are addressed, click the ‘Update Section’ button (blue arrow).
Now, we are ready to add the student (and yourself) to the section. 😊
Note, if when you do this, the “+People” button is greyed out:
Instead of lit up:
It means the timeframe for the original class section has past. Please return to the settings page, and temporarily reset the end of the class (contact the CTL or LMS office if you have questions on this).
Assuming the button is now lit, press it, and you will get this screen.
One line at a time, put in an incomplete student’s email address at the orange arrow. Please note, put in ONLY one email address per line.
(If you get an error, use the ‘Login ID’ instead of “Email address” radial option at the top of the form; when an SEKey email address is not active, sometimes the email option throws an error. Their SEKey username, though, will always work for registration purposes.)
IMPORTANT: note the green arrow; make sure you pick the “Incompletes” section you created earlier in this process. This will make sure they are bounded by the times you set previously. Also, it is easier to spot which section you intend to put the incompletes in, if you started this section name with “Incomplete” as that drop-down window can be narrow.
ALSO NOTE: the role level is set to “Student.” Keep it thus until you have put in all the students.
Once all the students are in, hit the “Next” button. Follow the prompts until you see the students listed.
Once you see the students there, hit the “+People” button again.
This time, put in your email address, and change the access level to “Teacher.”
And finish the wizard adding yourself to the section.
This is done so that when the previous section is concluded, you still have access to the class with your normal permission level!
OPTIONAL FINAL STEP (Cleaning up):
Okay, everything is now set. But if you want, you can go back to your original section (Settings->sections-> click on the previous section) and modify the end-date times so that the other students in that section are locked down (and the section disappears from their dashboards), but the end-date setting in your “Settings” area should cover this setting.
If, however, you had to change the end-date in that settings field in order for the “+People” button to appear, make sure you go back and return that date to the correct end-date for the class.
Currently, we are setting the end-date to two weeks past the grade-reporting period for a term (so, two weeks past that Monday evening that the grades are due to the Registrar). You are, of course, allowed to put in your preference there (be aware this does change when students can see a class on their dashboard).
Thank you and please feel free to contact either the CTL or LMS folks if you have any questions!